P 131641Z SEP 13
FM DFAS CLEVELAND OH
TO AIG 4676
AIG 4678

SUBJ/SPECIAL LEAVE ACCRUAL (SLA) FY 13 END PROCESSING INFORMATION//
MILITARY PAY ADVISORY 30/13// 
REF/A/DOC/OPNAVINST 1050.3/20DEC2005// 
REF/B/DOC/NDAA 2013 SECTION 521// 
REF/C/DOC/MILPERSMAN 1050-070// 
REF/D/DOC/DJMS NAVY PROCEDURES TRAINING GUIDE (PTG)// 
NARR/REF A IS THE NAVY ACCRUED LEAVE POLICY.  REF B IS THE NATIONAL
DEFENSE AUTHORIZATION ACT SECTION THAT AUTHORIZES TEMPORARY 
INCREASE IN ACCUMULATED LEAVE FROM 60 TO 75 DAYS THROUGH SEPTEMBER 
30, 2015.  REF C IS THE MILPERSMAN ESTABLISHING SLA GUIDANCE.  
REF D IS THE NAVY'S INFORMATION AND PROCESSING GUIDE.// 
POC/CLIFF BROWNING/DFAS-JFLS/CL/FIELD SERVICES DIVISION/
TEL: DSN 580-5886/TEL:  COMM: 216-522-5886// 
RMKS/1.  THIS ADVISORY IS BEING PROVIDED IN REGARDS TO SUBMISSION 
OF SLA REQUESTS AND TO ISSUE PROCEDURES FOR REPORTING A MEMBER’S 
ENTITLEMENT TO SLA FOR FY13.
2.  IAW REF A, COMMANDS ARE REQUIRED TO IDENTIFY THOSE MEMBERS 
ELIGIBLE FOR SLA AND VERIFY THAT THE QUALIFYING CONDITION WAS 
MET IN FY13 FOR INDIVIDUAL MEMBERS OR UNITS. THE COMMAND 
ENDORSEMENT (BY DIRECTION IS ACCEPTABLE) SHOULD BE SUBMITTED TO 
DFAS CLEVELAND VIA THE DEFENSE WORKLOAD OPERATIONS WEB SYSTEM (DWOWS).
3.  COMMANDS THAT DO NOT HAVE ACCESS TO DWOWS SHOULD CONTACT 
THEIR LOCAL PAY OFFICE FOR SUBMISSION ASSISTANCE.
4.  FIELD ACTIVITIES ARE ADVISED TO REPORT SLA REQUESTS AFTER THE 
MEMBER HAS LOST THE LEAVE.  DFAS CLEVELAND WILL RESTORE THE LEAVE 
TO THE MEMBER’S ACCOUNT AS THE FIELD INDICATES FROM THE OCTOBER 
2013 LES.
5.  REQUESTS FOR SLA RESTORATION MUST INCLUDE MEMBER'S LAST NAME,
FIRST NAME, MIDDLE INITIAL, FULL SSN, THE QUALIFYING CONDITION, 
AND IDENTIFY THE NUMBER OF DAYS TO CARRY FORWARD FOR SLA.
6.  A REQUEST TO PROCESS RESTORATION OF SLA MUST BE SUBMITTED TO 
DFAS CLEVELAND NO LATER THAN THE END OF THE FIRST QUARTER OF THE 
FY (31 DEC 2013).
7.  REQUESTS FOR SLA SUBMITTED AFTER THE FIRST QUARTER OF THE 
NEW FISCAL YEAR, MUST PROVIDE A JUSTIFICATION AND DOCUMENTATION FOR 
WHY REQUEST WAS SUBMITTED OUTSIDE DESIGNATED TIMEFRAME.  THE 
JUSTIFICATION MUST BE SIGNED BY THE INDIVIDUAL'S COMMANDING OFFICER 
OR HIGHER, SUCH AS ECHELON II AUTHORITY (BY DIRECTION IS NO LONGER 
ACCEPTABLE).
8. COMMANDS SUBMITTING REQUESTS FOR MORE THAN ONE INDIVIDUAL SHOULD 
CONTINUE TO FOLLOW THE DWOWS STANDARD OPERATING PROCEDURES REGARDING 
MASS TRANSACTIONS.
9. COMMANDS SERVICED BY A PSD WILL SUBMIT INDIVIDUAL LETTERS AND 
REQUESTS FOR EACH MEMBER (FOR SUBMISSIONS UP TO TEN (10) MEMBERS) 
AUTHORIZED SLA.
10. FOR ACCOUNTABILITY AND AUDIT READINESS PURPOSES, SLA MASS 
TRANSACTIONS OF ELEVEN (11) OR MORE MEMBERS SHOULD BE SUBMITTED VIA 
EXCEL SPREADSHEET FORMATTED WITH FIVE (5) XLS COLUMN HEADERS. 
11. THE COLUMNS SHOULD BE LISTED AS SSN, FULL NAME, TYPE OF CASE, 
RECEIVED VIA (ADSN) AND REMARKS (QUAL RSN AND NUMBER OF DAYS CARRIED FWD).
12. PER REF D MASS TRANSACTION SUBMISSIONS AND COMMAND LETTER SHOULD 
BE DIRECTED VIA DWOWS TO DEPARTMENT JFLF AND CLERK CODE MST AS OUTLINED 
AND MUST BE FOLLOWED BY AN EMAIL TO CCL-MB-DWOWS@DFAS.MIL REQUESTING 
TO LOAD EACH INDIVIDUAL SLA CASE INTO THE DWOWS SYSTEM VIA JMFI INPUT.
13. COMMANDS SERVICED BY A PSD WILL SUBMIT THE EXCEL SPREADSHEET VIA 
TOPS TO THE PSD.
14. PER REF B, ANNUAL LEAVE CARRY OVER IS TEMPORARILY INCREASED FROM 
60 DAYS TO 75 DAYS UNTIL 30 SEPTEMBER 2015.
15. PER REF C, SLA RETENTION LIMITS ARE INCREASED. SLA THAT HAS BEEN 
AUTHORIZED, EXCEPT FOR SLA EARNED IN SUPPORT OF A CONTINGENCY OPERATION, 
MAY CONTINUE TO BE KEPT FOR FOUR FISCAL YEARS.  THIS RETENTION INCREASE 
ONLY APPLIES TO SLA THAT IS EARNED FROM
1 OCTOBER 2008 TO 30 SEPTEMBER 2015.
16. SLA EARNED DURING THE SUPPORT OF A CONTINGENCY OPERATION MAY CONTINUE 
TO BE KEPT FOR TWO FISCAL YEARS.
17. PER REF D, INSTRUCTIONS FOR SUBMITTING DOCUMENTATION VIA DWOWS ARE
 FOUND IN PART 9, CHAPTER 10.  DWOWS CONTACT PROCEDURES ARE FOUND IN 
APPENDIX A, PARAGRAPH A.
18.REQUEST WIDEST DISSEMINATION.//